1. Introduction

Women In Numbers (ABN: 71 742 241 004) (referred to as WIN, “we,” “us,” or “our”) values your privacy and is committed to protecting your personal information in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs). 

This Privacy Policy explains how we collect, hold, use, disclose, and manage your personal information.

By using our website, service, or providing us with your personal information, you agree to the terms of this Privacy Policy

2. What Personal Information We Collect

We collect personal information necessary for our members, events, and social activities, including:

• Identity and contact details: Name, address, phone number, email address

• Business details - Company name and job title

• Event details: types of event topics interested in, event preferences e.g. times of day, days of week, frequency

• Social media account names and tags

• Images, photographs, videos, footage and other content which may identify you

• Your views, preferences, and insights about our business, including your overall knowledge and confidence in investing (scale 1 to 10)

• Information about how you heard about us, motivation for joining, testimonials, feedback, complaints

• Website usage – IP address, browser type, cookies, browser history

We only collect Sensitive Information where it is reasonably necessary to do so, and with your consent, such as collecting your dietary requirements for an event.

We do not collect health, cultural background, or other Sensitive Information.

3. How We Collect Personal Information

We collect personal information through:

• Direct communication via phone, email, or in person.

• Website, social media platforms, and online forms.

• Event attendance

• Third parties you authorise to disclose your information to us

• Your parent or guardian

4. Why We Collect Personal Information

We collect, hold, use and disclose your personal information to:

• Communicate about events and functions.

• Manage participation and membership.

• Marketing such as posting personalised content and advertisements online on our website, social media accounts and other online services, and conducting direct marketing

• To comply with legal and regulatory requirements

We will not use your personal information for purposes other than those outlined above without your consent.

Where you have consented to receiving communications from us, that consent will remain current until you advise us otherwise. You can opt out at any time, by:

• contacting us (details under heading 10 below); or

• using the unsubscribe facility that we include in our electronic messages to opt out of receiving those messages.

5. How We Use and Disclose Personal Information

We only use and disclose personal information for the purposes for which it was collected or as required by law. We may disclose personal information to:

• Service providers, contractors and third parties providing services to us (such as technology and data analytics providers)

• Partner organisations working with us to organise and deliver events (for example, dietary requirements to venues).

• Volunteers or staff, but only as necessary for service provision.

• Government agencies or regulators if legally required.

We do not sell, rent, or trade personal information.

6. Overseas Disclosure of Personal Information

While we strive to store personal information in Australia, some third-party service providers (e.g., cloud platforms) may store data overseas. 

We take steps to ensure that such providers adhere to Australian privacy standards.

7. How We Store and Protect Personal Information

We take all reasonable steps to ensure that any personal information we collect, use or disclose is accurate, complete, up-to-date and stored in a secure environment protected from misuse, interference and loss, and from unauthorised access, modification or disclosure.

Your personal information is stored in electronic form and is protected by electronic and procedural safeguards.

We will only keep your personal information for as long as is necessary for the purposes set out in this Privacy Policy or as required to comply with any applicable legal obligations. When we no longer require your personal information, we will take steps to delete, destroy or de-identify that information, unless otherwise required or authorised by law to retain that personal information.

8. Website Use and Cookies

We may collect Personal Information about you automatically using cookies or similar technologies. Cookies are small text files that are transferred to a user’s computer hard drive by a website for the purpose of storing information about a user’s identity, browser type or website visiting patterns. 

You can adjust your internet browser to disable cookies, however we may not be able to provide you with all the service or functionality you require on our Website if you choose to do so.

Links to external websites

If you follow any links to third party external websites from our Website, the Privacy Policy will not apply to those websites which may have their own policies relating to privacy and data collection and website usage. If you choose to access any linked website or to provide any Personal Information on such websites you should review their policies and terms of use to learn more about how they may use your Personal Information. We are not responsible, and will not be liable, for the operations or policies of any third party external website.

9. Access and Correction of Personal Information

You have the right to access and correct the personal information we hold about you. To request access or correction, please contact us using the contact details below.

We may require you to verify your identity before processing any access or correction requests, to make sure that the personal information we hold is properly protected.

10. Our Contact Details and Complaints

If you have a concern about how we have collected or handled your personal information, please contact us:

Women In Numbers

Email: kristina.g@womeninnumbers.network

Phone: (02) 8188 1108

Address: Level 5, 30-36 Bay Street, Double Bay, NSW 2028

We will acknowledge your concern and respond within a reasonable timeframe.

Further information about Australian privacy law is available from the Office of the Australian Information Commissioner:

Website: www.oaic.gov.au
Phone: 1300 363 992
Email: enquiries@oaic.gov.au

11. Changes to this Policy

We may update this Privacy Policy from time to time. The latest version will be available on our website with the effective date stated below.

Effective Date: 28 February 2025